Satisfactory Academic Progress (SAP) are the standards for satisfactory academic progress toward a degree or certificate.  The UAFS Financial Aid Office reviews SAP at the end of each semester, after grades have been posted for that semester for all students.  Please review our complete SAP Policy below.

 

UAFS Satisfactory Academic Progress (SAP) Policy

 

What is included in Satisfactory Academic Progress?

There are three components to SAP: Course completion rate, GPA, and Maximum Timeframe allowed.

What is Course Completion Rate?

A student’s course completion rate is determined by taking the students earned hours (including accepted transfer coursework) divided by the student’s total attempted hours (including accepted transfer coursework, withdrawals, and Fs).  A student is required to maintain a 67% course completion rate.  This means a student should complete 67% of all the credit hours they attempt.

What is the required GPA?

Students are required to maintain a cumulative 2.0 GPA at UAFS to remain eligible for federal and state aid.

What is Maximum Timeframe?

Federal regulations state that student is only eligible to receive federal aid within 150% of the required credit hours published for the student’s degree.  This means if a student is pursuing a Bachelor degree that requires 120 credit hours, the student may attempt up to 180 credit hours before losing financial aid eligibility.  For any student with a double major, that student may be eligible for up to 150% of the required credit hours for the primary declared degree only.  The U.S. Department of Education does not allow consideration for double majors.

What if I fail to meet one or more of these standards?

 

There are three “standings” for financial aid which are separate from Academic Standing.  Financial Aid Standing does not impact Academic Standing.  For financial aid, students may be Clear, on Warning, or on Suspension.  Clear standing means a student is eligible for financial aid.

 

If a student currently has Clear standing for financial aid but does not meet SAP standards at the end of the current semester, that student will go on Financial Aid Warning.  While the student is on Financial Aid Warning, they are still eligible for financial aid.

 

If at the end of the Warning semester, the student is able to regain a Clear standing, they will remain eligible for financial aid.

 

If at the end of the Warning semester, the student is unable to meet SAP standards, that student will go on Financial Aid Suspension.  At this time, the student will lose financial aid eligibility.

How can I avoid failing SAP?

The University of Arkansas – Fort Smith values the success of our students.  For this reason, there are several campus resources available to students to assist with any issues that may arise.  Students should make themselves familiar with these resources so that they can receive help to accomplish their goals.

 

How can I regain my financial aid eligibility?

There are two options.

 

  1. The student may enroll in courses without financial assistance to raise their Course Completion Rate or GPA.  A student may attend another college/university and transfer the hours back to improve Course Completion Rate; however, GPA may only be improved by earning higher grades at UAFS.  Transfer grades do not count.
  2. If the student exceeds the Maximum Timeframe or had extenuating circumstances that prevented successful completion of classes that resulted in failing SAP standards, the student may submit an appeal.

What is the SAP Appeal Process?

The appropriate appeal form must be completed, depending on the circumstances, and submitted to the UAFS Financial Aid Office before the end of the fourth week of class to be considered for that semester.  The appeal will go before a committee, which will review the information and supporting documentation.  Once the appeal committee reaches a decision, that decision will be final.  At that point, the student may re-appeal ONLY if they can provide new information or new documentation.

 

Satisfactory Academic Progress (SAP) Appeal Form

Extension of Hours Request