Satisfactory Academic Progress

Satisfactory Academic Progress (SAP) are the standards for satisfactory academic progress toward a degree or certificate. The UAFS Financial Aid Office reviews SAP at the end of each semester, after grades have been posted for that semester for all students. Please review our complete SAP Policy below.


Summer Dates for Standards of Academic Progress Appeals

Summer 2021

Appeal Submission Deadline

Appeal Review Date

April 7, 2021

April 15, 2021
(only students not currently enrolled)

April 21, 2021

April 29, 2021

(only students not currently enrolled)

May 12, 2021

May 20, 2021

May 19, 2021

May 27, 2021

May 26, 2021

June 3, 2021

The deadline date for appeals to be submitted is Wednesday the week prior to the meeting. The standards of Academic Progress Committee are scheduled to meet on the dates listed below.


UAFS Satisfactory Academic Progress (SAP) Policy PDF document (PDF will open in a new tab)

Satisfactory Academic Progress (SAP) Appeal Form PDF document (PDF will open in a new tab)


What is included in Satisfactory Academic Progress?

There are three components to SAP: Course completion rate, GPA, and Maximum Timeframe allowed.


What is Course Completion Rate?

A student’s course completion rate is determined by taking the students earned hours (including accepted transfer coursework) divided by the student’s total attempted hours (including accepted transfer coursework, withdrawals, and Fs).  =A student is required to maintain a 67% course completion rate.  =This means a student should complete 67% of all the credit hours they attempt.


What is the required GPA?

Students are required to maintain a cumulative 2.0 GPA at UAFS to remain eligible for federal and state aid.


What is Maximum Timeframe?

Federal regulations state that student is only eligible to receive federal aid within 150% of the required credit hours published for the student’s degree. This means if a student is pursuing a Bachelor degree that requires 120 credit hours, the student may attempt up to 180 credit hours before losing financial aid eligibility.  For any student with a double major, that student may be eligible for up to 150% of the required credit hours for the primary declared degree only. The U.S. Department of Education does not allow consideration for double majors.


What if I fail to meet one or more of these standards?

There are three “standings” for financial aid which are separate from Academic Standing. Financial Aid Standing does not impact Academic Standing. For financial aid, students may be Clear, on Warning, or on Suspension. Clear standing means a student is eligible for financial aid.


If a student currently has Clear standing for financial aid but does not meet SAP standards at the end of the current semester, that student will go on Financial Aid Warning. While the student is on Financial Aid Warning, they are still eligible for financial aid. If at the end of the Warning semester, the student is able to regain a Clear standing, they will remain eligible for financial aid. If at the end of the Warning semester, the student is unable to meet SAP standards, that student will go on Financial Aid Suspension.  At this time, the student will lose financial aid eligibility.


How can I regain my financial aid eligibility?

There are two options.

  1. The student may enroll in courses without financial assistance to raise their Course Completion Rate or GPA. A student may attend another college/university and transfer the hours back to improve Course Completion Rate; however, GPA may only be improved by earning higher grades at UAFS.  Transfer grades do not count.
  2. If the student exceeds the Maximum Timeframe or had extenuating circumstances that prevented successful completion of classes that resulted in failing SAP standards, the student may submit an appeal


What is the SAP Appeal Process?

The Satisfactory Academic Progress (SAP) Appeal Form must be completed and submitted to the UAFS Financial Aid Office before the end of the fourth week of class to be considered for that semester. The appeal will go before a committee, which will review the information and supporting documentation. Once the appeal committee reaches a decision, that decision will be final. At that point, the student may re-appeal ONLY if they can provide new information or new documentation.


Satisfactory Academic Progress (SAP) Appeal Form PDF document (PDF will open in a new tab)



Resources for Maintaining/Regaining SAP

Campus Resources

UAFS values the success of our students. For this reason, there are several campus resources available to students to assist with any issues that may arise. Students should make themselves familiar with these resources so that they can receive help to accomplish their goals.

External Resources

The Office of Financial Aid understand that appeal your Satisfactory Academic Progress can be confusing and it can be difficult to put all of the required information together. For this reason, we’d like to share a FREE resource for you: Swift Student by FormSwift.


Swift Student by FormSwift is a free service online that asks you a series of questions to help you format your SAP appeal. Students are NOT required to use this service, bur are encouraged to if they are unsure how to start their appeal letter/documentation.


Swift Student Can be Accessed Here